GRAIN VALLEY ATHLETIC ASSOCIATION

MINUTES

04/03/08

 

The meeting was called to order at 7:00 p.m.

 

ROLL CALL:

Present:  TJ Parra, Jeff Fisher, DK Barr, Emily Fisher, Matt Nelson, Jared Oliverez, Kevin Quinn

Absent:  Robert Desselle, Mike Amos

 

APPROVAL OF MINUTES:  D.K. noted the previous minutes needed to be amended to show Robert Desselle as absent. Motion by Kevin Quinn, seconded by D.K. Barr to approve the minutes as written with amendment.  Motion carried.

 

APPROVAL OF TREASURER’S REPORT:  Motion by Kevin Quinn, seconded by Jeff Fisher to approve treasurer’s report as written.  Motion carried.

 

CITIZEN’S COMMENTS:  Brad Burditt, President of the Grain Valley Chamber of Commerce, was present to ask GVAA if they would be interested in partnering with The Chamber for the Grain Valley annual fireworks tent.  Mr. Burditt offered GVAA

$ 1,000/day (providing profit for the day was at least $ 2,000) for seven days prior to the 4th of July and then any day after the 4th the profits would be split in half.  Average profit is $ 9,000 to $ 18,000.  If GVAA chose to participate this year then next year profits would be split in half for all days tent was open.  The tent is open from 8 am until 11 pm with 6-10 people a shift.  A vote will be held in the executive meeting to decide whether or not to participate.

 

COMMISSIONER REPORTS:

Soccer – Matt Nelson:  Matt reported that soccer is doing well.  The games are scheduled, the jerseys are passed out, and the referees are scheduled.  Matt asked for feedback on referee fee payment schedule, and decided to pay on a weekly basis.  Matt reported he also had Challenger Sports Camp handouts ready to go. Matt suggested using an on-line registration in the future for all sports signups.

 

OLD BUSINESS:

 

Sales Tax Initiative – Shannon Davies:  Shannon reminded everyone that the Sales Tax Initiative was coming up for a vote on April 8th.  Shannon needed old registrations that he could pull off e-mails from so a mass e-mail promoting the Sales Tax could be sent out.

 

GVAA Scholarship – DK Barr:   DK presented examples of scholarships that had previously been awarded by the high school. She asked everyone on The Board provide her with 3 or 4 criteria they would like to see for the GVAA scholarship so she can discuss ideas at the next meeting.  

 

 NEW BUSINESS:

 

Executive Meeting Time – DK Barr:   DK wrote an amendment to the GVAA Bi-Laws to move the Executive Meeting time to after the Regular Meeting time and to eliminate the time limit put on the meetings.  A motion was made by Jeff Fisher to amend the Bi-Laws as written by DK Barr.  Seconded by Matt Nelson.  Motion carried.

 

Renewel of Website – Jeff Fisher:    Jeff mentioned that the GVAA website will be up for renewel on July 2, 2008.  Price is around $ 9.99/year.  John Paa is making changes and TJ will soon be able to update website himself, if needed.

 

TOPICS FOR NEXT MONTH:

1.      GVAA Scholarships

2.      On-Line Registration

3.      Fall Baseball

4.      Fundraising Committee

5.      Fall Soccer

6.      Renewel of Website

 

Motion by Kevin Quinn, seconded by Jeff Fisher to adjourn.  Motion carried.

Meeting adjourned at 8:20 p.m.

 

Next meeting is May 1, 2008 at the Community Center.